In hosting an event, organisers should ensure that the following are given proper consideration:
- Set the date, time and location of the event
- Establish a planning committee for the event and sub-committees
- Develop a budget for the hosting of the event
- Develop a programme for the event
- The set-up of the room consider whether or not there will be a head table
- The placement of the flag or flags
- Heads of States and Governments, Ministers and other Dignitaries visiting the Federation to attend International/Multilateral Conferences are usually met and seen off at the airport by Protocol officers.
- Courtesy calls on the Governor General of the Federation, the Prime Minister, and any other Minister of Government and /or Dignitaries may be arranged at the request of the visiting head of State/Government through the Protocol Officer.
- Properly addressing written correspondence, including invitations
- The list of officials/persons who have confirmed their attendance at the event
- The rank or status of the official
- Creating the Order of Precedence and Seating Plan for the event
- Salutation or oral recognition of the official during the event i.e. correct pronunciation of names and calling of titles
- Monitor the time and timing of the event
- Ensure the smooth Flow of the event
- The use of Protocol Officers
- Greeting VIPs on arrival and escorting on departure
National day celebrations
- Guard on Parade
- Welcome Remarks
- Announcements of the Arrival of the National Hero and spouse, the Deputy Governor General, The Prime Minister and the Governor General
- Guard of Honour Salute
- Welcome remarks and the other parts of the programme
- Address by the Prime Minister (end of the programme)
- Profile Reading of the National Heroes while families proceed to lay the wreaths and present the bouquet to the living National Hero
- Closing remarks
- National Anthem
- Departures (The Governor General, the Hon. Prime Minister, National Hero and Spouse, Cabinet)
Toasting Ceremony
The Toasting Ceremony could be hosted by:
The Governor General or
The Prime Minister or
The Deputy Prime Minister
The Minister of Foreign Affairs
The Head of Mission/ Permanent Secretary
Toasts for the Governor General are proposed during the course of the celebration in the following order:
- The Governor General toasts the Head of State of the country celebrating the National Day. The National Anthem of the Country celebrating the National/Independence Day is played
- The Prime Minister/ The Head of Mission/Permanent Secretary toasts the Governor General of the Federation of Saint Kitts and Nevis
Wording of Toasts
- By the Governor General Excellencies, Ladies and Gentlemen, may I invite you to join me in a toast to his /her Majesty the King/Queen of …………
- By the Head of Mission: Thank you, Governor General, Excellencies, Ladies and Gentlemen, May I invite you to join me in a toast to His/her Excellency the Governor General and the people of the Federation of Saint Kitts and Nevis
Toasts for the Prime Minister are proposed during the course of the celebration in the following order:
- The Prime Minister toasts the head of State/Government of the country celebrating the National day. The National Anthem of the country celebrating the National Day is played.
- The Head of Mission toasts the Prime Minister of the Federation of Saint Kitts and Nevis. The National Anthem of Saint Kitts and Nevis is played
Wording of Toasts may be as follows:
- By the Prime Minister: Excellencies, Ladies and Gentlemen, may I invite you to join me in a toast to his /her Majesty the King/Queen of …………
- By the Head of Mission: Thank you, Prime Minister Excellencies, Ladies and Gentlemen, May I invite you to join me in a toast to the Prime Minister and the people of the Federation of Saint Kitts and Nevis
